{"id":8593,"date":"2019-07-22T20:00:31","date_gmt":"2019-07-22T20:00:31","guid":{"rendered":"https:\/\/oxfordcorp.com\/7-tips-for-conducting-remote-meetings\/"},"modified":"2023-10-24T08:58:43","modified_gmt":"2023-10-24T08:58:43","slug":"7-tips-for-conducting-remote-meetings","status":"publish","type":"post","link":"https:\/\/www.oxfordcorp.com\/nl\/insights\/blog\/7-tips-for-conducting-remote-meetings\/","title":{"rendered":"7 Tips for Conducting Remote Meetings"},"content":{"rendered":"<p>If working from home is a part of your usual routine or you\u00a0have\u00a0found yourself working from home temporarily, conducting meetings remotely can still be\u00a0just as\u00a0effective\u00a0as being face-to-face.\u00a0Whether you are a manager or a member of a team, these tips can help your meetings run smoothly while working\u00a0remote.<\/p>\n<h2><strong>Before the Meeting\u00a0<\/strong><\/h2>\n<p><strong>1. Choose an Online Platform\u00a0(if one is not provided)<\/strong><br \/>\nThere are dozens of cloud-based services that make remote meetings both functional and collaborative. Choose the service that best suits your team\u2019s size and functionality. Some questions you may want to consider when choosing a platform are:<\/p>\n<ul>\n<li>Is video chat required?<\/li>\n<li>Do you need to share screens to present an idea or visual?<\/li>\n<li>Do attendees need to edit a document in real-time?<\/li>\n<\/ul>\n<p>These factors\u00a0will determine what software is best for your team.\u00a0If a software is already selected, make sure to review all the features that you can utilize.\u00a0Some platforms that are popular among large businesses are Zoom, Skype, Google Hangout, Cisco WebEx, and Microsoft Teams, just to name a few.<\/p>\n<p><strong>2. Plan Ahead<\/strong><br \/>\nWhen possible, plan your meetings as far ahead of time as business needs will allow.<\/p>\n<ul>\n<li>Provide an agenda so that\u00a0attendees have time to prepare talking points that will be discussed during the meeting.<\/li>\n<li>Planning ahead\u00a0gives attendees the opportunity to coordinate an appropriate place where distractions are limited.<\/li>\n<li>Attendees can test the remote meeting software beforehand to fix any technical issues.<\/li>\n<\/ul>\n<p><strong>3. Rules of the Road<\/strong><br \/>\nMeetings can become hectic when people talk over one another or conversations stray off topic.\u202f<a href=\"https:\/\/miro.com\/blog\/engaging-remote-meetings\/\" target=\"_blank\" rel=\"noopener\">Miro<\/a>\u202fsuggests creating \u201crules of the road\u201d to ensure meetings stay on track and prevent chaotic communication. The facilitator of the meeting can create these \u201crules\u201d or guidelines to limit each person\u2019s speaking time to prevent any one person from dominating the conversation, thus opening the discussion and allowing everyone to provide input.<\/p>\n<h2><strong>During the Meeting\u00a0<\/strong><\/h2>\n<p><strong>4. Introductions and Small Talk<\/strong><br \/>\nWhen conducting a meeting of various parties that do not normally work together, it is important to make sure everyone has introduced themselves, knows each other, and\u00a0is clear on\u00a0what their roles are. It is natural to make these introductions and have small talk before jumping straight into a meeting, such as you would in-person.<\/p>\n<p><strong>5. Goals and Assignments<\/strong><br \/>\nThe facilitator of the meeting should have assignments for some of the attendees (i.e., note-taker, timekeeper, etc.). When working with a team that will have continuous meetings, change up the assignments so that everyone shares the team\u2019s administrative responsibilities.<\/p>\n<p><strong>6. Encourage Feedback<\/strong><br \/>\nIt\u2019s never fun when one person is dominating a conversation or sharing only their ideas. The facilitator of the meeting should encourage attendees to contribute their thoughts and ideas. If contributions seem limited, ask your team members thought-provoking questions (i.e., \u201c<em>If you could change anything what would it be?<\/em>\u201d or \u201c<em>What do you like, or not like, about this plan?<\/em>\u201d). This helps both the productivity and creativity of a meeting.<\/p>\n<h2><strong>After the Meeting\u00a0<\/strong><\/h2>\n<p><strong>7. Set Action Items and Follow-Ups<\/strong><br \/>\nBefore your meeting\u00a0comes to a close, always make sure you have action items with due dates for each member of the team. Email these items\u00a0directly\u00a0after the meeting to ensure these to-do lists are fresh in everyone\u2019s minds. If needed, set the follow up call\/meeting right away and request \u201caccepted responses\u201d from each person so that the facilitator of the meeting knows of everyone\u2019s availability and commitment.<\/p>\n<p>Throughout the entire process of your remote meeting (before, during, and after), it\u2019s important to be both engaging and courteous to your team members. This makes for a positive team environment\u00a0and will encourage team members\u2019 participation and enthusiasm in their involvement.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If working from home is a part of your usual routine or you have found yourself working from home temporarily, conducting meetings remotely can still be just as effective as being face-to-face. Whether you are a manager or a member of a team, these tips can help your meetings run smoothly while working remote.<\/p>\n","protected":false},"author":10,"featured_media":8586,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[183],"tags":[],"category-tag":[],"class_list":["post-8593","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>7 Tips for Conducting Remote Meetings - Oxford Global Resources<\/title>\n<meta name=\"description\" content=\"If working from home is a part of your usual routine or you have found yourself working from home temporarily, conducting meetings remotely can still be just as effective as being face-to-face. 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